Save this storySave StorySave this storyGoogle Workspace is the modern business world’s de facto productivity suite, and it’s only gotten better over the years. There’s the centralization of Google Docs, Drive, and Gmail, of course, but Google has bolstered its productivity suite with an AI infusion via Gemini, as well as simplified its offerings to work for massive corporations all the way down to individual users. If you want to get the best price, you need a Google Workspace promo code.
Thankfully, you’ve landed in the right spot. Google is offering Workspace discounts until the end of 2026, allowing you to save up to 14 percent on a plan for your first three months. You just need to use one of the coupon codes linked above. Google Workspace works for both individual users and businesses, but if you’re just looking for more Drive space and a few extra features, take a look at Google One.
There are some notable differences between each Workspace plan – I’ll dig into them in the next section – but all three plans come with access to the full slate of Workspace apps. You get Gmail, Drive, Calendar, and Meet, of course, but even the cheapest Starter plan includes basic access to Google’s other apps, such as NotebookLM and Gemini inside the Workspace suite.
If you want to save, make sure to click one of the promo codes at the top of this page to secure your discount.
Google offers four different Workspace plans, though only three are relevant for most people. There’s Starter, Standard, and Plus, as well as Enterprise, which is only available if you contact Google’s sales team. There isn’t a minimum number of users on any of the plans, but the bottom three options (Starter, Standard, and Plus) support up to 300 users. If you need more than that, you’ll need an Enterprise plan.
Although you have access to all the apps regardless of the plan you choose, there are some important differences, particularly between the Starter and Standard plans. Both include secure storage through Google Drive, but Starter comes with 30GB per user while Standard comes with a massive 2TB per user. Plus bumps that up to 5TB per user. Across all plans, storage is in a shared pool, so each additional user adds to the total pool of storage your organization can use.
Gemini is also a big difference between Starter and Standard. Although both have access to the Gemini app, Starter only has Gemini in Gmail and Vids. Standard (and Plus) includes Gemini across the full suite, including in Docs, Sheets, Slides, Drive, Meet, and Chat.
Starter is a great option for anyone just getting started, regardless of if you’re a freelancer or a small business with a handful of employees. In addition to 30GB per user and limited access to Gemini, Starter comes with a few other limitations. It doesn’t support e-signatures in Docs, nor advanced features of Meet, such as noise cancellation. The bread and butter of Workspace is all here, though. You get a custom domain in Gmail, up to 100 participants in Meet, and the full Google suite of productivity apps.
Standard, as the name suggests, is Workspace proper, and it’s built for teams that need room to grow. That shows up most clearly in storage space, jumping from 30GB to 2TB per user. Standard basically cuts all the red tape on Starter. There aren’t any limitations on Gemini (it’s available across the full suite), Meet features like noise cancellation are available, and you can host up to 150 participants in a Meet call. Standard even comes with expanded access to NotebookLM, Google’s AI-driven note and research tool, with different chat modes and up to 20 generative audio overviews per day.
At the top of the range is Plus, which is focused on larger businesses. You don’t get any extra apps with this plan, but you do get 5TB of storage per user, along with up to 500 participants in Meet calls. The real reason to upgrade to Plus is security and admin controls, however. It includes Vault for data retention, along with LDAP access – basically a server for centralized account management, if you aren’t familiar.
Most people should use the Standard plan, not only for the large amount of storage space over Starter, but also due to the extra Gemini functionality. If you need to upgrade to Plus down the line, you can. And, more than likely, you’ll have a member of your IT team begging you to do so.
Google has updated Workspace a lot over the past several months, building in new functionalities via Gemini throughout the suite. But earlier this year, Google announced that it’s bringing all of those functionalities together through Workspace Flows. It’s a no-code automation tool that lets you build automatic workflows; i.e. update a Sheet when there’s a new email in Gmail from a particular address. The interesting thing about Flows, however, is that Gemini is built into it.
Let me give you an example. Say you need a marketing plan, and an employee sends you a draft. You can have a workflow set up with a Gem that’s been trained on the budget, requirements, and tone of the campaign to quickly know if it can be approved or not. Or, you can create a Gem to scan your email, trained on your organization chart and role responsibilities, to notify you whenever you receive an email that has action items for you.
Flows give you a way to add a bit of context and reasoning to the often rigid constraints of simple automation systems, and it can save you a lot of time in the process. You may be able to gather customer feedback and put it into Sheets easily, for example, but Gemini can automatically sort, summarize, and categorize that feedback so you know what you should tackle first. Flows are centralized to Workspace, as well; you don’t need to install add-ons or configure anything outside of setting up your Workspace account.
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